Solutions · Family Grants

Education funding programs. Purpose-built.

A white-labeled education funding platform configured to the exact rules of your program — intake, awarding, management, disbursement.

Request a demoSee how it works
Four girls and women walking together through a park

Education funding shouldn't be hard.

Fragmented systems, manual processes, compliance headaches.

Manual processing

Paper forms, spreadsheets, disconnected systems.

Disjointed distribution

Checks, transfers, reimbursement backlogs.

Compliance burden

Tracking eligible spending requires constant oversight.

Real-time control. Real freedom.

Families access funds; administrators keep full control.

Traditional · What families face
  • Days for reimbursement
  • Out-of-pocket required
  • Receipt collection
Student First · What families experience
  • Real-time spending
  • No upfront costs
  • Automatic documentation
Real-time — eligibility at point of purchase
Compliant — only eligible purchases approved
Visible — track every dollar

Your Brand, Your Program

Fully white-labeled.

Custom domain with SSL. Per-tenant brand tokens — logo, colors, type.

Brand tokens

Logo, colors, and typography configured per tenant.

Custom domain

Your URL, with SSL provisioning included.

Branded emails

Transactional email sent from your own domain.

How it works.

1

Connect your SIS

Import enrollment and eligibility from PowerSchool, Infinite Campus, and more.

2

Configure rules

Set funding allocations and eligible spend categories to your program's rules.

3

Fund wallets

Disburse to eligible families into per-student wallets via ACH.

4

Families spend

Four disbursement paths — Marketplace, TheoPay™, Pay Now, or reimbursement.

Four disbursement paths.

Three settle via ACH to known, verified parties. TheoPay™ enables open marketplace shopping with real-time, SKU-level adjudication.

Marketplace

In-platform directory of education providers — schools, tutors, coaches, therapists — with enrollment and attendance tracking.

  • Vetted service providers
  • Session scheduling

TheoPay™

Cart scanned in real time; SKU-level eligibility runs against program rules; a one-time-use virtual debit card issues only when every item clears.

  • Open marketplace shopping
  • SKU-level adjudication
  • Virtual Mastercard® — no physical card

Pay Now

Direct invoice payment to schools, vendors, and service providers, settled by ACH to verified parties.

  • Known, verified recipients
  • No family out-of-pocket

Reimbursement

Mobile receipt submission with OCR-streamlined adjudication for out-of-pocket recovery.

  • Mobile upload with OCR
  • Direct ACH payout

Compliance built in.

Every transaction is tracked — clean data for reporting and audit, out of the box.

✓

Real-time SKU-level adjudication

✓

Per-program eligibility rules

✓

Role-based access controls

✓

Audit-ready reporting

Beyond Transactions

Track spending to outcomes.

Families schedule with providers. We capture session data and connect it to results.

Sessions

Attendance captured per provider engagement, not self-reported.

Hours

Time on task tracked against the funds that paid for it.

Spend

Every dollar tied to a specific provider and service.

Outcomes

Assessment movement connected back to the spending that drove it.

Ready to simplify funding?

See how Theodore is configured to your program's rules.

Request a demo